NCCCLRA Executive Board Conference Call

June 19, 2008

3:30 p.m.

Attending:

Myra Blue Pamlico

Cathy Campbell Craven

Suvanida Duangudom Wake

Deborah Foster Fayetteville

Tara Guthrie Carteret

Kay Houser Southeastern

Allen Mosteller Cleveland

Libby Stone Gaston

Michael Rose Rockingham

Previous Minutes:

It was noted that there were no corrections or additions to the posted minutes from the Annual Conference Business meeting on April 4, 2008. The motion was made and seconded to accept the minutes as they stand—the motion was carried.

Treasurer’s Report:

Deborah presented the conference balance sheet. She noted that the income was $7860.00 and that this amount did not include the 50/50 for scholarships. The expenses totaled $4891.09 leaving a balance of $2968.91. It was also noted that EBSCO paid $628.74 for the vendor reception. The motion was made and seconded to accept the conference balance sheet as amended—the motion was carried.

New Business

Cathy asked for discussion concerning Stephanie Bowers’ response to the request that she serve as Procedure’s Officer. Stephanie’s major concern is the archival responsibilities listed as duties of the procedure’s officer. She would accept the position if the Executive Board would suspend the archival duties. Allen said that the job description was out of date. As web master he is already digitally archiving minutes, news items, and treasurer’s reports. There would be no need to add those in hard copy to the file in Raleigh. It was noted that the file in Raleigh still needs to be investigated and addressed. Cathy stated that she would like to have at least one Board meeting at the System Office to go through the infamous file cabinet. The motion was made and seconded to eliminate the duties of archives from the position of Procedure’s Officer for the period of 2008-09 while the job description is rewritten —the motion was carried.

Conference Planning

Suvanida reported on the Planning Committees site and date investigation for the 2009 annual conference. A questionnaire was sent out to directors/deans asking for volunteers to host the conference as well as seeking information about possible dates. Very few responded. Catherine Lee, Cape Fear Community College, volunteered as a host institution. The Capital City Sheraton, the Friday Center, and the Greenville Convention Center were researched as possible sites. Ruth Bryan suggested talking people at the Dennis A. Wicker Civic Center at Central Carolina Community College. The contact person, Kay Faucette acknowledged that the Center was available for one of the possible dates (March 11-13, 2009) and that they could allow us use of the center free as we were an organization of the system. The motion was made and seconded to accept the Planning Committees recommendation of holding the 2009 annual conference at the Dennis A. Wicker Civic Center in Sanford on March 11-13, 2009 —the motion was carried.

Other business

Deborah asked that the new membership dues be posted on the electronic application. Cathy will get in touch with Kat Clowers to have that done.

Libby reported that the Awards Committee will be meeting soon to discuss the actions made during the annual business meeting in April.

Cathy encouraged all to use the web page as our newsletter. District Directors should encourage everyone in their district to share news of new programs, new staff, etc. with Allen to post on the web page.

The meeting was adjourned at 4:15 p.m.

Submitted by:

Cathy Campbell,

President (standing in for Marilyn Carney)