AWARDS COMMITTEE
RESPONSIBILITIES
- Establish the guidelines for awards, consistent with the NCCCLRA Constitution and By-laws, and obtain Executive Board approval.
- Solicit nominations and select recipients for awards.
- Promote the Scholarship fund and receive donations.
COMPOSITION
- Chairperson appointed by LRA President and attends Executive Board meetings as a voting member.
- Members volunteer to serve and/or Chairperson recruits members, usually from various geographical areas.
PROCEDURES
- Meet during first or second quarter to determine responsibilities for various awards and dates for activities/procedures.
- Place an article publicizing the awards in the third quarter Newsletter.
- At least three months prior to the Conference, mail award guidelines and applications to LRA contact people in the LRA member institutions and the North Carolina library science programs and ask them to distribute to interested parties with deadline for return in one month.
- Meet to determine award recipients at least one month prior to conference.
- Notify Executive Board of recipient selections and obtain approval for those awards which require it.
- Notify recipients.
- Print award certificates for presentation.
- Announce award winners and present certificates at Conference (there is usually a meal function where this is done).
- Man the Registration desk to receive Scholarship Fund donations (stickers for donors to wear on their nametags are usually provided by the Awards Committee).
- Record Scholarship Fund receipts and give monies received to Treasurer at end of Conference.
After the conference:
- Mail letters to recipients.
- Write an article on the awards for the newsletter.
- Notify the Treasurer to make Scholarship monetary awards (first installment will be paid to the recipients in August, the second in January, based on satisfactory academic progress during the previous term of enrollment as determined by the institution attended)
- Notify the Membership Chairperson and the Procedures Officer of any additions to the lists of Life Members and/or Achievement Award winners.
